4.0.6.6 Release Notes

This release requires a conversion before the database can be opened.

Font sizes Increased
The font size was increased for the application menu bar and dropdown menus items and the report window. Open Farm window had the font size increased as well.

Logging Error
Some users would receive “RichEdit Insertion Line Error” when running one of the process wizards like New Fiscal Year. Some versions of Window’s RichEd32.DLL would report this error when trying to add the first line into the log control and so this error was not observed by all users. Changes have been made to avoid this error and to ignore the error and continue processing.

2016 Tax Table Rates Included with Release
If you have not downloaded the tax rates for 2016, you will not be required to download it. However, it will be necessary to apply the tax table to your database by selecting option “Have Already Installed from CD or Previous Download”.

New Year End Task Wizard
A new wizard has been added to simplify processing of Year End Tasks. Please see the section below for more information.

If the user is backing up to a USB flash drive and if the USB drive is not plugged in, the backup process fails with a message that the “Backup has been aborted. Error creating the backup archive”. However, it does not backup to the local hard which could result in no backups being done. Now, the program will notify the user and prompt them to plug in the flash drive. If a second attempt is made and it fails, the backup location will automatically be changed to the local hard disk after notifying the user.

Changing the beginning bank balance in the grid would result in the YTD balance not being updated. This would be noticed in the register tab grid be inspecting the balance at the top of the window and the last line in the grid as they would not be the same. It would require running the data analysis process from the detail register tab or from the utility menu by selecting Analyze and Recalculate Farm Totals. Now, you can change the beginning balance in the grid.

Create Bank Data Map / Import Bank Transactions

Batch Entry

Recording detail transaction lines with zero amounts should be ignored. Having memorized transactions would record zero amount detail lines which are now skipped. Voided transactions are the only exception.

The export option added in version 4.0.6.5 to export farm cash transactions for loans and receivables has been removed.

Monthly Invoice Summary by Customer
This report summarizes your invoice activity by month per customer showing both invoiced and paid amounts. The report may be used by operations that do monthly billing to determine if any invoices have been missed. The transaction date range is the invoice date.

The application is no longer limited to 1,000 vendors. Since the number of vendor is unlimited, the vendor code is no longer displayed in the list or required during vendor entry. The list will always be sorted by vendor description.

Also, a filter row is now displayed at the top of the list in the external code entry to allow you to restricted the list to sub-strings to allow vendors with similar names to be easily located. For instance, if you filter using an asterisk character before or after the text (ie: *mart* then all vendor containing “mart” will be displayed) then all descriptions with this sub-string will be displayed. After the listed is filtered, then you can deactivate the vendor so that they can no longer be used during check / deposit entry for new entries. Finally, when you create your new fiscal year, you can elect not to roll-over these deactivated vendors (occurs automatically with the Year-End Task Wizard) which will reduce the number of vendors in the new year.

Monthly Invoice Summary by Customer
This report summarizes your invoice activity by month per customer showing both invoiced and paid amounts. The report may be used by operations that do monthly billing to determine if any invoices have been missed. The transaction date range is the invoice date.

Entry of Inventory ATIG/D codes from the Grid Worksheet which also had a corresponding accrued code would result in the transaction being classified as an accrued code instead of inventory. This is automatically corrected with the data analysis portion of the conversion process that is run with this update. Inventory data entered from either begin or ending value was correct.

Customer Entry
Contact and Alternate Contact phone numbers were not displaying edit masks when the field was not selected.

Product and Service Items
Allow the short and long descriptions along the amount to be changed in the grid without using the detail popup window.

Create Statements
Statements with Credit Memos not completely applied to invoices were not reflecting the correct statement balance. The credit memo was using the total balance instead of the balance due (un-applied amount). If the credit memo had not been applied to any invoices, the statement balance was correct.

Statements longer that one page was sometimes showing a blank page following every page. This was not observed by all users. The container to hold the logo image was being grown past the right margin causing the extra page. Now, the container is not allowed to grow.

The prior year’s last known reconciled ending balance was not being rolled forward to the new fiscal year. When reconciling for the first time for the new fiscal year, the opening statement balance would be blank instead of reflecting the last reconciled ending statement balance.

Pressing the Memorize button will now ask if you want to include the amounts (Yes or No) or cancel to abort the memorized vendor transaction. Memorized transactions can always be edited or deleted from the setup menu, external codes, and vendors by pressing the “ATIG List” button along the bottom of the vendor maintenance edit widow.

Allow column customizations by clicking in the upper left corner of the grid for the current edit session (detail register already allowed) to include the memo field. This will allow you to filter based on a memo if needed. By default the memo field is not shown.

Roll-over split percentages from the prior year for Farm Auto and Farm Utilities to the new tax year if they exist.

Customer Purchases (Invoicing)
This report summarizes customer purchases by week and items showing the invoiced amount. The report page numbering is per customer. The transaction date range is the invoice date.

Reports Window
Font size increased. “View Exports…” button added so that if you are batch printing reports to PDF that you do not need to close the reports window to view the exported reports.

All Reports
Explicitly set the default display format for amount fields. If other non-FarmBooks applications installed used Crystal Reports, it could cause the dollar amount fields to be rounded to whole amounts if the format was not explicitly set.

Credit Analysis
Report can now be sorted for each section of loans / receivables by either external code or external code description. You can now set your preference for the report by pressing the sort button. In prior versions, it was sorted by external code.

Schedule F/Schedule F Data Map
Reported updated to reflect ATIG and ATIGD codes changes (see code changes below).

Flow of Funds: Customer Payment Received Not Applied to Invoice
Invoice payment with an over-payment results in the deposit detail lines not matching the header (out-of-balance).

Temporary fix is to show “Customer Payment Received Not Applied to Invoice” Section to Flow of Funds Reports. This section is shown before the bank summary if the over-payment condition exists otherwise it is suppressed.

Buttons were not working to view or delete documents if Window’s known file extensions were hidden.

A-Code Notations
A-Code = 0 is Cash; 1 is Accrued; 5 is Inventory; x is all three.

The Year-End Tasks wizard simplifies the three steps (1: New Fiscal Year, 2: Update Tax Table, and 3: Payroll Calendar Year-End) into one step by analyzing your data to determine the steps that are necessary to complete all of your year-end tasks. It will describe the actions needed to complete each step and if you agree that the actions are as expected, then you will press the finish button to start the process.

For instance, if your fiscal year is a non-calendar year, then it may skip the New Fiscal Year step and only execute steps 2 and 3 if you do payroll. Then when it is time to create your new fiscal year later in the year, just run the Year-End Tasks wizard again to complete step 1 and it will skip steps 2 and 3. If you don’t do payroll, then it may only execute step 1 if and when it is necessary. The Year-End Tasks wizard may be run multiple times in a given year. The wizard will test for an internet connection if it is time to obtain a new tax table and if no connection is found, it will remind the user to install the tax table before running the wizard.

Should you find that you did not like the outcome of the New Fiscal Year or the Payroll Calendar Year-End steps, you may re-run them from the “Advanced Steps” options of the Year-End menu and select your desired options by answering the questions of each respective wizard.

The ATIG codes are changed only if the current g-code description is an exact match.

ATIG x447 Silage and x448 Alfalfa G-Codes were changed to a more general description and the D-Codes were added for more specific values for the general category.

The ATIGD setup data will only be deleted if the description matches. The transaction data will be remapped as described below with only the ATIGD fields changed.

The ATIGD setup data will only be deleted if the description matches. The transaction data will be remapped as described below with only the ATIGD fields changed.